Executive Assistant (Italian)

on

Where: Luxembourg

Extent of Work: Full Time

Click here to apply in English

DESCRIPTION



Amazon opened its virtual doors in 1995 and strives to be the world’s most customer-centric company, where customers can find and discover anything they might want to buy online. Amazon is currently looking for a highly organized, efficient, creative and forward-thinking Executive Assistant to join its ever-growing EU Engineering and Launch & Expansion teams at our European headquarters in the vibrant city of Luxembourg.

The Grand Duchy of Luxembourg is a diverse and multicultural country located in the heart of Europe, bordered by France, Belgium and Germany, with a total population of around half a million. Luxembourg has Luxembourgish, French and German as national languages, with English spoken by the many expatriates and most locales. Luxembourg is known for banking, steel and a number of EU institutions plus an increasing number of technology-centric organizations. Luxembourg boasts a rich cultural scene and a high standard of living. http://www.promoteluxembourg.com

You will have previous administrative experience and will be happy to embrace a fast-paced, working environment.

Tasks/ Responsibilities:
· Provide executive support to the Director of Engineering, Director of Launch & Expansion, as well as assist other senior staff based in Luxembourg and other regions
· Arrange international travel itineraries and hotel bookings
· Support schedule and calendar planning
· Interact with Amazon counterparts on a global basis to arrange meetings and conference calls, with key operations colleagues and internal managers
· Work closely with EU Operations and Luxembourg-based support staff to build and secure support and resources for projects and initiatives
· Assist with the preparation of presentations and narrative documentation
· Manage weekly and monthly reporting
· Organize small-scale team events and larger-scale department/company-wide events as required
· Prepare materials for meetings and provide post-meeting follow-up n otes
· Maintain an effective computer based filing system and manual filing system (where appropriate)
· Be responsible for the overall direction and coordination of the team’s administration
· Make timely decisions using independent judgment on a regular basis

BASIC QUALIFICATIONS

· A minimum of 2+ years as an Executive Assistant, Personal Assistant or Secretarial experience at Director or Senior leadership level
· Able to work efficiently and accurately when under pressure to meet tight deadlines
· Well-versed in MS applications including Outlook (advanced level), Word (advanced level), PowerPoint (advanced level), Excel (intermediate level) and web-based research
· Excellent organizational, planning and prioritization skills
· Experience of diary management and arranging international travel and conference calls
· Demonstrated track record of problem solving and the ability to operate with ambiguity
· Excellent communication (written and verbal) and interpersonal skills
· Must be flexible and able to work within a business of internet retail and logistics, which operates around the clock, and able to commit the time required to get the job done

PREFERRED QUALIFICATIONS

English language skills are mandatory. German/French/Spanish/Italian highly desirable.

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