Executive Assistant (Italian)


Where: Luxembourg

Extent of Work: Full Time

Click here to apply in English


Amazon opened its virtual doors in 1995 and strives to be the world’s most customer-centric company, where customers can find and discover anything they might want to buy online. Amazon is currently looking for a highly organized, efficient, creative and forward-thinking Executive Assistant to join its ever-growing EU Engineering and Launch & Expansion teams at our European headquarters in the vibrant city of Luxembourg.

The Grand Duchy of Luxembourg is a diverse and multicultural country located in the heart of Europe, bordered by France, Belgium and Germany, with a total population of around half a million. Luxembourg has Luxembourgish, French and German as national languages, with English spoken by the many expatriates and most locales. Luxembourg is known for banking, steel and a number of EU institutions plus an increasing number of technology-centric organizations. Luxembourg boasts a rich cultural scene and a high standard of living. http://www.promoteluxembourg.com

You will have previous administrative experience and will be happy to embrace a fast-paced, working environment.

Tasks/ Responsibilities:
· Provide executive support to the Director of Engineering, Director of Launch & Expansion, as well as assist other senior staff based in Luxembourg and other regions
· Arrange international travel itineraries and hotel bookings
· Support schedule and calendar planning
· Interact with Amazon counterparts on a global basis to arrange meetings and conference calls, with key operations colleagues and internal managers
· Work closely with EU Operations and Luxembourg-based support staff to build and secure support and resources for projects and initiatives
· Assist with the preparation of presentations and narrative documentation
· Manage weekly and monthly reporting
· Organize small-scale team events and larger-scale department/company-wide events as required
· Prepare materials for meetings and provide post-meeting follow-up n otes
· Maintain an effective computer based filing system and manual filing system (where appropriate)
· Be responsible for the overall direction and coordination of the team’s administration
· Make timely decisions using independent judgment on a regular basis


· A minimum of 2+ years as an Executive Assistant, Personal Assistant or Secretarial experience at Director or Senior leadership level
· Able to work efficiently and accurately when under pressure to meet tight deadlines
· Well-versed in MS applications including Outlook (advanced level), Word (advanced level), PowerPoint (advanced level), Excel (intermediate level) and web-based research
· Excellent organizational, planning and prioritization skills
· Experience of diary management and arranging international travel and conference calls
· Demonstrated track record of problem solving and the ability to operate with ambiguity
· Excellent communication (written and verbal) and interpersonal skills
· Must be flexible and able to work within a business of internet retail and logistics, which operates around the clock, and able to commit the time required to get the job done


English language skills are mandatory. German/French/Spanish/Italian highly desirable.

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