Administrative Assistant AR-DE-ES-IT

Where: Lyon (France)

Extent of Work: Full Time

Click here to apply in English

Click here to see other job offers in Arabic, German, Spanish and Italian

Responsibilities

Commercial

  • Responsible for quoting preparation and process in close cooperation with Sales and Engineering teams (proposal templates, editing, formatting, issuing, etc…);
  • Responsible for liaising with legal, financial, etc… departments in the quoting process;
  • Responsible for order acknowledgement and verification of order terms and conditions (invoicing information);
  • Working environment: Oracle, Sales Force (CRM);
  • Customer contact for administrative/invoicing matters;

Administrative

  • Follow up and review/negotiation of the supplier contracts (phones, insurance, rental, etc…);
  • Follow up and coordination of the mandatory trainings including booking dates for the appropriate employees and deal with the suppliers/FAFIEC for the refund requests;
  • Management of general enquiries: answer phone calls/emails, shipments, write letters and emails on behalf of other office staff, carry out administrative duties, taxes and douane declaration, expense reports checks, order office supplies and others, organization of social events / meetings, book travel arrangements and hotel reservation, coordination with the real estate agency, etc…
  • Other duties as assigned

Qualifications

  • Commercial / Administrative education;
  • 2-3 years’ experience in commercial / administrative sector;
  • Problem-solver and a good organizer;
  • Ability to align with process standards and system requirements ;
  • Ability to work with MS Office suite;
  • Fluent in spoken and written French (native speaker) and English. Knowledge of other languages such as Spanish, Italian, German, Arabic, Chinese will be an advantage
  • Highly advanced organizational and communication skills;
  • Ability to work independently and effectively as well as being an excellent team player;
  • Ability to work under deadlines in a fast-paced environment;
  • Detail-oriented with good capacity of prioritization;
  • Motivated to work in an international environment;
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