Accounts Payable Associate in Gurgaon (India)

Where: Gurgaon (India)

Extent of Work: Full Time

Click here to apply in English

Role/Responsibilities

Role:
As part of the Accounts Payable (AP) team, the AP Associate is responsible for scanning invoices received online and hardcopy to the proper queues for routing into the AP Workflow.  This position is also responsible for providing excellent customer service.

Responsibilities:
– Manage Accounts Payable in accordance with documented procedures and policies
– Accurate posting of purchase invoices and credit notes to multiple business lines, currencies and legal entities; review the relevant documentation and DOA prior to payment
– Record invoices based on US and local GAAP
– Sort and distribute incoming emails – PO, Non-PO, Utility etc.; scan invoices to PeopleSoft
– Audit and process Amex corporate card statements, travel & expense reports in Concur to ensure correctly coded and in accordance with policy
– Liaise with travelers on expense queries and system queries
– Ensure compliance and consistency of internal control policies in respect to their procedures
– Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
– Gather and review supporting documentation for Internal and external audits
– Ensure OFAC approval obtained for all new suppliers
– Resolve supplier disputed items with the assistance of AP Supervisor/ Manager and local country accountants
– Respond to all vendor and employee inquiries
– Advise manager on any unresolved or frequent issues that arise that may impact their areas
– Reconcile vendor statements, research and correct discrepancies
– Assist in month-end closing and additional duties/projects as assigned by your manager
– Suggest and implement process improvement ideas
– Prepare MIS, KPIs or dashboard and other process related reports
– Be a back-up for fellow AP staff when needed

Qualifications

– 0-3 years of experience in Accounts Payable
– B Com / M Com / CA Inter / MBA in Finance
– Excellent communication skills in Spanish or Portuguese and English languages
– Good team player and interpersonal skills
– Good understanding of accounting principles
– Prior knowledge or experience working on PeopleSoft, Concur and MS Office would be an advantage
– Must have good organizational and follow-up skills
– Prior experience working with LATAM clients would be an advantage
– Able to work under pressure and meet tight deadlines

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