Project Coordinator in Milan (Italy)

Where: Milan (Italy)

Extent of Work: Full Time

Click here to apply in English

Company Description

Ralph Lauren Corporation (NYSE:RL) is a global leader in the design, marketing and distribution of premium lifestyle products in four categories: apparel, home, accessories and fragrances. For 50 years, Ralph Lauren’s reputation and distinctive image have been consistently developed across an expanding number of products, brands and international markets. The Company’s brand names, which include Ralph Lauren Purple Label, Ralph Lauren Collection, Double RL, Polo Ralph Lauren, Polo Ralph Lauren Children’s, Ralph Lauren Home, Lauren Ralph Lauren, RLX, American Living, Chaps and Club Monaco, constitute one of the world’s most widely recognized families of consumer brands.

Position Overview

Coordination, management and effective delivery of processes required for the execution, installation and renovation of new partner retail stores and wholesale corners in Russia & CIS, Africa, Middle East,  South-East Europe region.

Key aspects will be ensuring that all procedures are followed and respected according to agreed schedules and budgets, while nurturing effective communication and collaboration amongst internal and external parties

Essential Duties & Responsibilities

Business Development:

– Partner with internal RL Departments (Sales, Finance, Merchandising, etc.) to support them on   initial discussions for new projects and renovations

– Support on the selection of new potential locations and propose Financial ROI/PDS for each location

– Be the privileged contact for all local partners and support them on all new project opening   proposals (knowledge of Local market, Local customs, Retail environment etc.)

– Be the privileged contact with  Finance to ensure that the Capex requirements are respected



Project Management:

– Project Manage the operations element of the new store/corner, remodel or refit

– Influence the management of each project by actively hosting key openings meetings/calls

– Manage scheduling and all aspects of the store opening and remodel process in partnership with  Design, Sales,  Merchandising, VM, Marketing & Creative

– Monitor the build-out schedule, highlight and approach possible bottlenecks

– Create all templates needed for the project

– Monitor and archive all documents, information and files related to each project

– Maintain and update the database related to projects both for partner stores and corners

– Work to continually improve current processes and practices, providing input on store design  standards to ensure operational efficiency

– Define and track measures of success on opening performance, based on business results &  partners feedback

– Manage Legal documents concerning  new, existing and closing corners/stores

– Facilitate logistic, shipments and installations

– Travel to the regions to coordinate store/corner opening installations

– Participate in preparing the executive presentation upon store opening


Finance Management:

– Prepare the Cost Analysis Template at the beginning of each project, with the aim of keeping track of all costs related projects, from estimates to quotes and actual costs

– Find adapted solutions in case of budget increase or market constraints

– Make sure all Purchase Order related to projects are issued, approved and received

– Monitor payments of invoices related to projects

– Work on Cost Reconciliation with internal and external partners

– Actively work on key learnings by macro regions (local vendors) to improve cost of stores/corners




– Manage maintenance of existing Stores/Corners

– Manage RL Maintenance Budget

– Facilitate Partner’s planning of owned Maintenance Budget

– Attend Market Visits to assess situation of POS/Best practices

– Work with Partner and Supplier to maintain all POS

– Scouting local vendors

Experience, Skills & Knowledge

  • Project management and  experience
  • Fluent in English (native a plus)
  • Open-minded & proactive Team player, with a strong sense of initiative
  • Able to work under pressure and to prioritize workloads to meet strict deadlines
  • “Hands on” attitude & ability to multi-task
  • Excellent interpersonal skills (diplomacy & cross-cultural communication)
  • Willingness to learn and to share knowledge
  • Ability to build partnerships both internally and externally
  • Able to work on own initiative with problem solving attitude
  • Solution oriented
  • Excellent time management skills
  • Excellent verbal and written communication skills
  • Excellent organization skills
  • Excellent Excel skills
  • Open to travel (up to 30%)

Degree in business, management or a fashion

Background in business administration or finance a plus

Additional foreign languages a plus (Arabic, Russian, French)


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