Executive Assistant in Prague (Czech Republic)

Where: Prague (Czech Republic)

Extent of Work: Full Time

Click here to apply in English

Role Purpose: 
  • Assist both medical affairs and marketing teams in administrative and organizational tasks.
 
Major Job Functions: 
 
Team administrative support
  • Be the hub of the teams’ administration; perform the role of departments coordinator (e.g. organize meetings, conference call dial-ins, visitor support, recruitment candidate co-ordination, on-boarding of new employees, general administrative tasks – such as invoices, DHL, supplier creation, etc.)
  • Coordinate departmental audit preparation.
  • Own and maintain the HVT marketing and Medical Affairs calendar, in conjunction with HVT corporate calendar
  • Provide logistics & organization support for specific events
  • Build bridges and ensure good coordination and synergies exist between medical affairs and marketing teams.
  • Provide some administrative support to both Marketing Director and Med Affairs Director based on priorities and availability

Field support

  • Maintain high accountability of promotional materials (print & digital), to include ensuring positive list is up to date, print materials are available in the warehouse, and on our digital systems. 
  • Support local congress activity – work with product managers and local congress leads to coordinate planning & execution of activities
  • Be the primary point of contact for local assistants to access promotional materials 
 
As a general rule, the executive assistant should split his/her time 50/50 between marketing and medical affairs.
#LI-LZ1
Qualifications

 

Knowledge
  • Diploma of secretary / assistant
  • 2-3 years’ experience
  • Fluent in English; other European language a plus
  • Advanced computer skills (MS Office, Internet)
 
Know how
  • Good oral and written communication skills
  • Excellent organizational skills
  • Ability/experience in working for several persons
  • Able to manage multiple projects
  • Demonstrate time management and prioritization skills
  • Ability to respect and eventually implement procedures
 
Behavior
  • Must be self-motivated, goal-oriented with high level of energy
  • Must be able to work with remote supervision
  • Ability to work in a multicultural environment
  • Ability to work well with other functional groups, internal and external
  • Detail-oriented, rigorous
Advertisements
willyworka

Leave a Reply

Fill in your details below or click an icon to log in:

WordPress.com Logo

You are commenting using your WordPress.com account. Log Out /  Change )

Google+ photo

You are commenting using your Google+ account. Log Out /  Change )

Twitter picture

You are commenting using your Twitter account. Log Out /  Change )

Facebook photo

You are commenting using your Facebook account. Log Out /  Change )

Connecting to %s

This site uses Akismet to reduce spam. Learn how your comment data is processed.