Executive Assistant in Prague (Czech Republic)

Where: Prague (Czech Republic)

Extent of Work: Full Time

Click here to apply in English

Role Purpose: 
  • Assist both medical affairs and marketing teams in administrative and organizational tasks.
Major Job Functions: 
Team administrative support
  • Be the hub of the teams’ administration; perform the role of departments coordinator (e.g. organize meetings, conference call dial-ins, visitor support, recruitment candidate co-ordination, on-boarding of new employees, general administrative tasks – such as invoices, DHL, supplier creation, etc.)
  • Coordinate departmental audit preparation.
  • Own and maintain the HVT marketing and Medical Affairs calendar, in conjunction with HVT corporate calendar
  • Provide logistics & organization support for specific events
  • Build bridges and ensure good coordination and synergies exist between medical affairs and marketing teams.
  • Provide some administrative support to both Marketing Director and Med Affairs Director based on priorities and availability

Field support

  • Maintain high accountability of promotional materials (print & digital), to include ensuring positive list is up to date, print materials are available in the warehouse, and on our digital systems. 
  • Support local congress activity – work with product managers and local congress leads to coordinate planning & execution of activities
  • Be the primary point of contact for local assistants to access promotional materials 
As a general rule, the executive assistant should split his/her time 50/50 between marketing and medical affairs.


  • Diploma of secretary / assistant
  • 2-3 years’ experience
  • Fluent in English; other European language a plus
  • Advanced computer skills (MS Office, Internet)
Know how
  • Good oral and written communication skills
  • Excellent organizational skills
  • Ability/experience in working for several persons
  • Able to manage multiple projects
  • Demonstrate time management and prioritization skills
  • Ability to respect and eventually implement procedures
  • Must be self-motivated, goal-oriented with high level of energy
  • Must be able to work with remote supervision
  • Ability to work in a multicultural environment
  • Ability to work well with other functional groups, internal and external
  • Detail-oriented, rigorous

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