Management Assistant in Frankfurt (Germany)

Where: Frankfurt (Germany)

Extent of Work: Full time

Click here to apply in English

MANAGEMENT ASSISTANT  (m/f)

 

The management assistant provides dedicated support to the Head and the staff in a Division. The focus of the role is towards secretarial support and may include administrative tasks of a cross organisational nature.

 

Tasks may include:

– Drafting and preparation of standard correspondence and short presentations;

– Typing, formatting and copying documents;

– Preparing and maintaining internal files;

– Maintaining electronic and paper registration and filing systems;

– Updating databases;

– Preparing documents for attendees to meetings, conferences and seminars;

– Organisation of meetings, conferences and business travels;

– Agenda management;

– Taking minutes of internal meetings;

– Answering telephone calls, fax messages and emails;

– Proof-reading and formatting documents.

 

Qualifications and Experience:

– Formal secretarial training would be an advantage;

– At least 2 years’ secretarial experience;

– Very good computer knowledge and familiarity with the MS Office suite;

– Very good level of English, both written and spoken;

– Working knowledge of one ore more other official EU-community language would be an advantage: Bulgarian, Croatia, Czech, Danish, Dutch, Estonia, French, German, Hungarian, Italia, Latvia, Lithuania, Maltese, Polish , Portuguese, Romanian, Slovak, Spanish, Swedish.

 

Service Requirements:

– Proven organisational skills;

– Strong communication skills;

– Interpersonal skills and the ability to work well in a team;

– Ability to work without close supervision and under pressure;

– Ability to prioritise and take the initiative.

 

 

We offer: 
– 40 hours per week.

– Commencement of employment by agreement.

– The payment is EUR 16,40 per hour (about 2.750, – per month).

 

If you are interested in this role, we look forward to receiving your application:
– CV in English + current application photo
– References

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