Event Operations Specialist in Lausanne (Switzerland)

Where: Lausanne (Switzerland)

Extent of Work: Full Time

Click here to apply in English

Key responsibilities

  • Assist editorial staff with all conference preparations.
  • Responsible for maintaining conference timeline and attendee management process.
  • Make applications, secure booth allocation/agreements and manage online registrations and invoices.
  • Maintain internal database with event attendee lists, budget, travel and accommodation arrangements, order checklists and other event-related information.
  • Place and manage orders for furnishing, services and supplies for conferences, including payment.
  • Complete all necessary waybills and customs documentation to ensure timely delivery on tight deadlines for conference shipments.
  • Printed and promotional material preparation/production/distribution.
  • Integrate a sustainable approach to all tasks.


  • Organised, with excellent time management and prioritization skills.
  • Strong problem-solving skills and attention to detail.
  • Positive attitude and open-minded nature.
  • Ability to communicate accurately.
  • Excellent written and verbal communications skills.
  • Ability to multi-task and manage multiple projects simultaneously and efficiently.
  • Ability to adhere to deadlines.
  • Strong sense of professionalism.
  • Competence in Microsoft Office Suite.
  • Native English speaker (or business-level proficiency).
  • French is a plus.


  • Bachelor’s Degree
  • Previous experience in customer service, hospitality or tradeshow/sponsorship management a plus

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